Improving High School Admissions: A Case Study of Centralized System in Kilimanjaro, Tanzania

What is it about?

This paper takes a look at the various challenges facing admission procedures for advanced level (A-Level) private schools case of Kilimanjaro region in Tanzania. Questionnaires were distributed to gather data from potential users of a new proposed admission system; namely: parents, A-Level students and school staffs, to find out procedures likewise the challenges being faced in the course of carrying out admission procedures and their level of satisfaction of the existing admission system. Thereafter, the analysis of the survey results confirms and quantify that 93.5% of admissions into ALevel private schools are performed manually by ink and paper. This manual system has its major problems which include difficulty in locating an appropriate school and subjects an applicant can get admissions, wastage of time, loss of forms and mutilation of forms throughout the entire method for admission. Consequently, this paper reports on an ongoing research work to design and implement a Tanzania central processing admission system (TCPAS) that has the outstanding changes towards maintenance of admission costs, control forgery over entry qualifications, encourage the use of paperless admission, ability to reach several geographically scattered candidates and enhancing centralized data handling capability.

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Why is it important?

Efficiency and Accessibility: A web-based admission system can improve the efficiency of the admission process by automating tasks such as application submission, document verification, and communication with applicants. This is important for streamlining the process and making it more accessible to students and parents, especially those in remote areas or with limited access to traditional admission channels. Data Management and Analysis: Implementing a web-based admission system allows for better data management and analysis. Schools and education authorities can collect and analyze data on applicant demographics, admission trends, and enrollment patterns, enabling informed decision-making and resource allocation. Enhanced Transparency and Accountability: A transparent admission process is essential for building trust and credibility among stakeholders. A web-based admission system can enhance transparency by providing real-time updates on application status, admission criteria, and selection criteria. This fosters accountability and ensures fairness in the admission process. Adaptability to Changing Needs: In today's rapidly changing technological landscape, it is essential for educational institutions to adapt to new technologies and trends. A web-based admission system offers flexibility and scalability, allowing schools to adapt to evolving needs and requirements while maintaining a seamless and user-friendly experience for applicants. Improving Educational Access: By implementing a web-based admission system, advanced level private schools in the Kilimanjaro Region can improve access to education for students from diverse backgrounds. The system can reach a wider audience, including students from rural areas or underprivileged communities, who may face barriers to traditional admission methods.

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